When you open your business mailbox, are you happily expecting lots of nice emails, problems solved and things taken care of? Or do you start to feel uncomfortable, does your heartbeat rise and does your breath become shallow? These stress-related symptoms are harmful, however are also quite common in the workplace.

But no worries, you can reduce your mailbox-related stress. With a few simple techniques, opening your email can actually be a fun experience! In this blog I will guide you step-by-step to reduce stress from your email and have a friendly mailbox.

4 steps to a stress-free mailbox

Step one: Send nice emails.

Every time you send an email, say something nice to the recipient. Begin every email you send with a genuine question or compliment, for example: “How are you? Did you have a nice, relaxing weekend?” And also end this same email with a friendly comment, like “I’m looking forward to working together next week.”

This might feel unnatural or inappropriate at first, but think about how you would feel if you’d receive the email. Would you judge the other person for overdoing it or would you appreciate this sincere approach? Everyone enjoys receiving friendly notes, your recipient too.

Keep going with this approach. Don’t give up after the first week. Continue sending friendly emails to all your colleagues and connections. Remember: You reap what you sow; you will receive friendly answers.

Step two: Unsubscribe.

Unsubscribe from your newsletters, daily or weekly mails and other periodical summaries that you do not really read anyway. How many subscriptions do you have? Newsletters that you have not read more than 2 times in a row are not that important. Unsubscribe!

You won’t miss out on the one big thing you really, really need to know. Truly. You can unsubscribe safely. You don’t need all that extra information anyway. The information important for you will find its way towards you.

Step three: Take control.

If receiving your emails causes you stress, protect yourself by reducing how often you read them.. Is it really that important to read an email as soon as it arrives? Especially when you know this causes you stress? When you’re in a meeting or driving towards an appointment, you do not read your emails right away. Or at least, let’s hope you don’t.

So take control over the times you receive them. Don’t leave your mailbox open if it’s not absolutely necessary. Don’t push the emails on your smartphone if you don’t need to. Fetch them manually or less frequently. Once every hour is more than enough. Give yourself time to breath.

Step four: Expect nice emails.

Then there’s the moment that you do want to open your mailbox. At that moment, pay attention to how you feel. Do you feel bad just thinking about your mailbox? This is not a good feeling and it won’t help you. Feel good! The power of your thoughts is so much stronger than your mind is willing to believe.

Expect problems as being resolved, expect friendly invitations, expect compliments. Every time! With every email you receive! Don’t give up. It needs some practice, so fake it till you make it. You will receive nice emails.

You got it!

So, there you are. 4 steps towards a stress-free mailbox. From now on, you know what actions to take to have a mailbox that you open with pleasure.

Would you like to learn more ways to releive your work environment from stress? My website offers various methods to take control over your business life and bring joy back to your work.


Since 2005, Sat Kirtan Kaur Khalsa has been pursuing her mission to bring health and happiness into the workplace with Kundalini Yoga. Sat Kirtan knows very well the demands, stress and challenges in the business environment, having worked at the head office of a major financial institution in Amsterdam. The success of her classes inspired her share her experiences and expertise by launching NineMinMax® Business Yoga and writing the Kundalini Yoga book Bye Bye Stress in Nine Minutes or Less: Nine powerful practices to find health and happiness.

She also teaches an online Business Yoga teacher training program with participants from around the world.

Sat Kirtan is an avid harmonium player and the mother of two beautiful children.

If you’d like to learn how to increase health and happiness at your work, consider taking the online Relax, Bye Bye Stress program that’s based on the knowlegde of the Bye Bye Stress. You’ll learn how to deal with stress and reduce it with 25% in less then 40 days.



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